Medical administration

Medical secretary CV: example and template

This example is for medical secretaries on hospital wards, in statistics departments, outpatient clinics and medical centres, and for medical receptionists and office staff who want to work with medical records.

The employer wants to know which records you keep, whether you code diagnoses and procedures, how you prepare reports and statistics, which systems you use and how you look after data protection. We show you how to describe this on your CV.

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Example CV: medical secretary

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Izabela Wrona

Medical secretary

Szczecin +48 123 456 789 izabela.wrona@example.com

Professional profile

Medical secretary with 8 years of experience on the general surgery ward of a regional hospital. I keep the ward's patient records, code diagnoses and procedures, prepare data for billing and reports, keep the ward statistics, archive records and run the head of department's office. After introducing regular coding checks, billing corrections fell by 40%.

Work experience

Medical secretary

02.2019 - present

Regional hospital, general surgery ward, Szczecin

  • Ward patient records in the hospital system.
  • Coding diagnoses and procedures for billing.
  • Billing corrections down 40%.
  • Ward statistics, reports and archiving records.
  • Head of department's office, correspondence and releasing records.

Medical receptionist

04.2016 - 01.2019

Specialist clinic, Szczecin

  • Registering patients.
  • Keeping patient files.
  • Doctors' schedules.

Education

Archivist technician and medical statistics course

2014 - 2016

Post-secondary school in Szczecin

Skills

  • Medical records
  • Coding diagnoses and procedures
  • Billing data and reporting
  • Medical statistics
  • Archiving and releasing records
  • Patient data protection

Training

  • Medical secretary course, 2016
  • Diagnosis and procedure coding training, 2020
  • Releasing medical records training, 2023

Languages

  • English: B1

Additional information

  • Very good command of office software

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write a medical secretary CV

Professional summary

Write where you work, which records you keep and whether you code and prepare billing data. Add a result, for example fewer corrections. The employer is looking for a secretary who works very accurately, knows the rules for records and understands that the ward's income depends on their work.

Medical receptionist with 3 years of experience at a specialist clinic. I register patients and keep patient files and doctors' schedules. I have a medical secretary course. I am looking for work as a medical secretary on a hospital ward.

Experience: duties and achievements

Describe the ward or facility, records, coding, billing, statistics and archives. Show results in numbers. Add the systems you work in and training. Also say whether you release records to patients and institutions.

Weaker: Records.

Better: Ward patient records in the hospital system.

Weaker: Coding.

Better: Coding diagnoses and procedures for billing.

Weaker: Results.

Better: Billing corrections down 40%.

Skills worth listing

List records, coding, billing, statistics, archiving and data protection. In your soft skills show accuracy, discretion and organisation.

Professional skills

  • Medical records
  • Coding
  • Billing
  • Statistics
  • Archiving
  • Data protection

Personal skills

  • Accuracy
  • Discretion
  • Organisation
  • Independence
  • Communication

Training

List a medical secretary course and training in coding and releasing records. Coding knowledge is highly valued at hospitals.

How to become a medical secretary

Most people move from reception, office or archive work. On your CV show work with documents and software.

Take a medical secretary or medical statistics course. It shows that you know the rules for records.

Tailoring your CV to the job offer

A hospital ward looks for records and coding, a statistics department for reports and billing, and a medical centre for handling many outpatient services. Move to the top what the job ad is about. If you prepare data for the payer's inspections or audits, say so plainly. Also say whether you train new staff in records, because it shows that you know the rules well and can pass them on.

The most common mistakes on a medical secretary CV

Questions and answers

What should a medical secretary put on a CV?

The facility, records, coding, billing, statistics, archives, systems and training.

Is coding important?

Yes, the ward's billing depends on correct coding.

How is a medical secretary different from a medical receptionist?

A secretary deals with records, statistics and billing, while a receptionist serves patients and handles bookings.

Which results are worth giving?

Fewer billing corrections, records with no backlog and reports on time.

Create a medical secretary CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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