Office administration
Executive assistant CV: example and template
This example is for executive assistants to the board, the CEO and directors at Polish and international companies, and for secretaries, office managers and administrative specialists who want to work directly with the board.
The board wants to know who you assist, how you organise time and travel, how you prepare meetings and documents and whether you can be trusted with confidential matters. We show you how to describe this on your CV.
How to write an executive assistant CV
Professional summary
Write who you assist, at which company and the scope of your work: calendar, travel, meetings, projects. Add languages and confidentiality, because the board must trust you and talk to partners worldwide. If you coordinate projects, mention it, because it sets you apart from other candidates.
Receptionist with 3 years of experience at an advisory firm's office who for a year has run a branch director's calendar and organised their travel. I speak English at C1 level and know Excel and PowerPoint well. I am looking for work as an executive assistant.
Experience: duties and achievements
Describe the people you assist, the number of meetings, travel, board meetings and projects. Show independence, for example calendar decisions or solving problems while travelling. Add the languages you write and speak in.
Weaker: Running the calendar.
Better: Calendars of the CEO and 3 board members, about 60 meetings a week.
Weaker: Organising travel.
Better: Business travel to 15 countries: flights, hotels, visas and itineraries.
Weaker: Board meetings.
Better: Management and supervisory board meetings: materials, minutes and follow-up.
Skills worth listing
List time and travel management, documents, languages and software. In your soft skills show discretion, anticipating needs and calm when plans change at the last minute.
Professional skills
- Calendar
- Travel
- Board documents
- Correspondence
- Office software
- Project coordination
Personal skills
- Discretion
- Anticipating needs
- Calm
- Organisation
- Tactful communication
Training and certificates
List language certificates, executive assistant training and software courses. At an international company the level of English is often the most important requirement.
Executive assistant CV with no experience
Describe work at a reception desk, in a secretariat or in customer service. Show organisation, documents and languages.
Start as an office or department assistant. People usually become executive assistants after several years in administration.
Tailoring your CV to the job offer
An international company looks for English and travel, a Polish company for management and supervisory board meetings, and a law firm for documents and confidentiality. Move to the top what the job ad is about.
Questions and answers
What should an executive assistant put on a CV?
Who you assist, calendar, travel, board meetings, documents, languages, software, projects and confidentiality.
Which languages matter for an executive assistant?
Most often English at C1 level. At foreign-owned companies a second language is useful too.
Can you become an executive assistant with no experience?
Usually after several years in administration, reception or a secretariat. On your CV show organisation and languages.
Should you mention a non-disclosure agreement?
You can write that you work with confidential information. It shows your employer's trust.