Office administration

Office manager CV: example and template

This example is for office managers at technology companies, law firms, agencies and branches of international companies, and for receptionists, assistants and administrative specialists who want to be promoted.

The employer wants to know which office you run, for how many people, with what budget, which suppliers you manage and which projects you have led. We show you how to describe this on your CV.

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Example CV: office manager

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Karolina Zając

Office manager

Krakow +48 123 456 789 karolina.zajac@example.com

Professional profile

Office manager with 7 years of experience at a technology company with an office for about 150 people. I am responsible for running the office, contracts with 20 suppliers, the administrative budget, reception and company events. I led an office move with no break in the teams' work and cut administrative costs by about 15%.

Work experience

Office manager

03.2021 - present

Technology company, Krakow

  • Running the office for about 150 people and a team of 2 receptionists.
  • Contracts with 20 suppliers: cleaning, catering, security, maintenance, utilities.
  • The administrative budget and about 15% lower costs after renegotiation.
  • Moving to a new office: schedule, furniture, fit-out and handovers.
  • Organising 6 company events a year and office onboarding for new staff.

Receptionist, office assistant

06.2017 - 02.2021

Law firm, Krakow

  • Reception and welcoming the firm's clients.
  • Ordering office supplies.
  • Booking rooms and travel.

Education

Bachelor's degree, management

2013 - 2016

Krakow University of Economics

Skills

  • Office management
  • Supplier contracts
  • Administrative budget
  • Event organisation
  • Office moves and fit-out
  • Microsoft 365 and Google Workspace

Training

  • Office property management training, 2022
  • Health and safety training for employers and people managing staff

Languages

  • English: C1

Additional information

  • Driving licence, category B

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write an office manager CV

Professional summary

Write which office you run, for how many people, with what budget and what you are responsible for. Add one project or result, for example an office move or lower costs. An office manager is judged by whether the office runs smoothly, so show how you achieve it.

Receptionist with 3 years of experience at an advisory firm's office who orders supplies, works with suppliers and organises company meetings. For a year I have run the office petty cash budget. I am looking for work as an office manager at a smaller company.

Experience: duties and achievements

Describe the size of the office, suppliers, the budget, the team and projects. Show results: savings, moves, new procedures, staff ratings. Add company events, because they are often part of this job.

Weaker: Running the office.

Better: Running the office for about 150 people and a team of 2 receptionists.

Weaker: Suppliers.

Better: Contracts with 20 suppliers: cleaning, catering, security, maintenance, utilities.

Weaker: Projects.

Better: Moving to a new office: schedule, furniture, fit-out and handovers.

Skills worth listing

List office management, suppliers, the budget, events, software and health and safety rules. In your soft skills show organisation, negotiation and solving problems before anyone notices them.

Professional skills

  • Office management
  • Suppliers and contracts
  • Budget
  • Events
  • Office software
  • Office health and safety

Personal skills

  • Organisation
  • Negotiation
  • Problem solving
  • Communication
  • Independence

Training

List training in office management, health and safety, negotiation and software. If you manage people, add health and safety training for people managing staff.

How to become an office manager

People usually start as a receptionist, office assistant or administrative specialist. On your CV show the tasks you were responsible for on your own.

Describe one project, for example organising an event or changing a supplier. It is good proof before a promotion.

Tailoring your CV to the job offer

A technology company looks for events, office culture and a large team, a law firm for order, discretion and client service, and a branch of an international company for English and reporting to head office. Move to the top what the job ad is about.

The most common mistakes on an office manager CV

Questions and answers

What should an office manager put on a CV?

The size of the office, the budget, suppliers, the team, projects, events, savings, software and languages.

How does an office manager differ from an office assistant?

An office manager is responsible for the whole office, budget and suppliers, while an assistant does part of the admin tasks.

How do you become an office manager?

Most often through work as a receptionist, assistant or administrative specialist and projects of your own.

Does an office manager need English?

At international and technology companies usually yes.

Create an office manager CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

Go to the CV builder

See also

Resume examples for similar jobs

Career guide

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