HR

HR administrator CV: example and template

This example is for HR administrators, clerks and personnel specialists in companies, accounting firms and public institutions, and for people who have taken an HR course and are looking for their first HR job.

The employer wants to know for how many employees you keep records, which matters you handle on your own and which software you use. We show you how to describe this on your CV clearly.

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Example CV: HR administrator

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Elżbieta Woźniak

HR specialist

Gliwice +48 123 456 789 elzbieta.wozniak@example.com

Professional profile

HR specialist with 6 years of experience at a manufacturer and an accounting firm. I keep personnel records for 350 employees on my own, including electronic personnel files. I know the Labour Code in practice, settle working time on a shift system and handle social insurance registrations.

Work experience

HR specialist

02.2021 - present

Manufacturing plant, Gliwice

  • Keeping personnel files for 350 employees, including the move to electronic files.
  • Preparing contracts, amendments, notices and employment certificates.
  • Working time records on a three-shift system, settling overtime and leave.
  • Registering and deregistering employees with social insurance (ZUS), running the employee pension plan (PPK).
  • Tracking deadlines for medical checks and health and safety training.

HR and payroll clerk

05.2018 - 01.2021

Accounting firm, Katowice

  • HR administration for 15 client companies with 2 to 60 employees.
  • Preparing payrolls and social insurance returns under the chief accountant's supervision.
  • Issuing certificates of employment and earnings.

Education

Human resource management, bachelor's degree

2014 - 2017

University of Economics in Katowice

Skills

  • Employment law in practice
  • Paper and electronic personnel files
  • Working time and leave records
  • Social insurance and the Płatnik program
  • Employee pension plans
  • HR and payroll software, Excel

Courses and training

  • HR and payroll course, advanced level, 2019
  • Working time on shift systems training, 2023
  • Electronic employee records training, 2022

Languages

  • English: B1

Additional information

  • Category B driving licence

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write an HR administrator CV

Professional summary

Say for how many employees you handle HR, in what company and which matters you deal with on your own. Add the software you use, because training someone in a new system costs the employer money.

Graduate of an HR and payroll course with a placement in the HR department of a logistics company. I know the basics of the Labour Code, prepared contracts and kept leave records. I am looking for work as a junior HR specialist.

Experience: duties and achievements

Describe the number of employees, the types of documents and the matters you handle from start to finish. Add working time and social insurance, because mistakes in these areas cost a company the most.

Weaker: Keeping records.

Better: Keeping personnel files for 350 employees, including the move to electronic files.

Weaker: Settling working time.

Better: Working time records on a three-shift system, settling overtime and leave.

Weaker: Social insurance matters.

Better: Registering and deregistering employees with ZUS and running the pension plan for the whole company.

Skills worth listing

List the areas of employment law and the tools you know. Under personal skills, show accuracy, discretion and the ability to explain the rules to employees.

Professional skills

  • Labour Code
  • Contracts and employee records
  • Working time and leave
  • Social insurance and Płatnik
  • Employee pension plans
  • HR and payroll software

Personal skills

  • Accuracy
  • Discretion
  • Keeping to deadlines
  • Explaining the rules clearly
  • Contact with employees

Courses and training

An HR and payroll course is important proof of qualifications in this job. List it with its level and year, plus training in working time, changes in the law and electronic records. The rules change often, so up-to-date training is valuable.

HR administrator CV with no experience

Describe your HR course, placements and office work in which you dealt with documents. Add Excel and office software skills.

Aim for clerk or junior specialist roles. Accounting firms often hire people after the course and train them on many companies at once.

Tailoring your CV to the job offer

A manufacturer looks for working time settlement on a shift system, an accounting firm for handling many companies, and a public institution for knowledge of the rules for civil servants or local government staff. Move what the job ad is about to the top.

The most common mistakes on an HR administrator CV

Questions and answers

What should an HR administrator put on a CV?

The number of employees, types of documents, working time and leave, social insurance and pension plan matters, HR software, courses and training in the rules.

Is an HR and payroll course enough to get a job?

Often yes, for a clerk or junior specialist role. On your CV, combine the course with placements and office work.

How is an HR administrator different from a payroll specialist?

An HR administrator keeps records, contracts, working time and leave. A payroll specialist calculates pay, contributions and tax. In small companies one person does both.

How do I show knowledge of the rules on my CV?

Through specific tasks, such as settling working time on a shift system, and through up-to-date training with the year.

Create an HR administrator CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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