HR and payroll

Payroll specialist CV: example and template

This example is for HR and payroll specialists at companies, accounting offices and outsourcing firms that run payroll for many clients, and for HR administrators who want to move into payroll.

The employer wants to know how many people you run payroll for, which settlements you prepare, in which software and how you keep social security and tax office deadlines. We show you how to describe this on your CV.

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Example CV: payroll specialist

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Anna Kalinowska

HR and payroll specialist

Lodz +48 123 456 789 anna.kalinowska@example.com

Professional profile

HR and payroll specialist with 8 years of experience at an accounting office and a manufacturing company. I run payroll for about 450 people on employment and civil law contracts, settle working time in a shift system and prepare social security, income tax and PPK declarations. I work in Comarch Optima and Płatnik and follow changes in the regulations.

Work experience

HR and payroll specialist

02.2021 - present

Manufacturing company, Lodz

  • Payroll for about 450 employees, including shift work and overtime.
  • ZUS, PIT-4R, PIT-11 and PPK declarations on time for 5 years with no corrections caused by the team.
  • Sickness and maternity benefits based on electronic sick notes.
  • Contracts of mandate and specific work, their settlement and ZUS registrations.
  • Payroll cost reports for the finance department and the board.

HR and payroll clerk

06.2017 - 01.2021

Accounting office, Lodz

  • Payroll for 25 client companies.
  • Personnel files and employment contracts.
  • Employment certificates and statements.

Education

Bachelor's degree, economics

2013 - 2016

University of Lodz

Postgraduate studies, HR and payroll

2018 - 2019

University of Economics in Katowice

Skills

  • Payroll calculation
  • ZUS, PIT and PPK settlements
  • Working time and overtime
  • Benefits and electronic sick notes
  • Comarch Optima and Płatnik
  • Labour law

Training

  • Training on changes in labour law, 2026
  • Advanced payroll course, 2020

Languages

  • English: B1

Additional information

  • Excel: pivot tables and lookup functions

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write a payroll specialist CV

Professional summary

Write how many people you run payroll for, which types of contracts you settle and which software you work in. Add on-time declarations, because in payroll this matters most. If you settle shift working time or benefits, mention it, because these are harder tasks.

HR administrator with 3 years of experience keeping personnel files and contracts, after an HR and payroll course. I help with payroll for 80 people and prepare ZUS registrations in Płatnik. I am looking for work as a payroll specialist.

Experience: duties and achievements

Describe the number of employees or clients, types of settlements, declarations, software and reports. Show timeliness and accuracy, for example no corrections. Add regulatory changes you have implemented, because it is a regular part of the job.

Weaker: Running payroll.

Better: Payroll for about 450 employees, including shift work and overtime.

Weaker: Declarations.

Better: ZUS, PIT-4R, PIT-11 and PPK declarations on time for 5 years with no corrections caused by the team.

Weaker: Benefits.

Better: Sickness and maternity benefits based on electronic sick notes.

Skills worth listing

List settlements, declarations, software, working time and regulations. In your soft skills show accuracy, meeting deadlines and discretion, because you work with salaries and personal data.

Professional skills

  • Payroll
  • Declarations
  • Working time
  • Benefits
  • Payroll software
  • Labour law

Personal skills

  • Accuracy
  • Meeting deadlines
  • Discretion
  • Independence
  • Patience

Training

List postgraduate studies or HR and payroll courses and current labour law training with the year. The rules change every year, so up to date training matters.

Payroll specialist CV with no experience

Describe an HR and payroll course, a placement at an accounting office and administrative work. Give the software you know.

Start as a clerk or assistant in an HR department. Many accounting offices train new staff.

Tailoring your CV to the job offer

A manufacturing company looks for shift work and a large number of employees, an accounting office for many clients and different contracts, and an outsourcing firm for timeliness and work in several systems. Move to the top what the job ad is about.

The most common mistakes on a payroll specialist CV

Questions and answers

What should a payroll specialist put on a CV?

The number of employees, types of contracts and settlements, declarations, working time, benefits, software, timeliness and training.

Which software does a payroll specialist know?

Most often Płatnik or e-Płatnik and HR and payroll software, for example Comarch Optima, Symfonia, enova or SAP.

How does an HR administrator differ from a payroll specialist?

An HR administrator mainly keeps employee documents, while a payroll specialist also calculates pay and contributions.

Is labour law training worth listing?

Yes, especially recent training with the year. It shows you know the current rules.

Create a payroll specialist CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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