Purchasing

Purchasing specialist CV: example and template

This example is for purchasing specialists and buyers at manufacturing, trading and service companies who buy materials, services and equipment, and for purchasing assistants and graduates who want to start in purchasing.

The employer wants to know which categories you buy, what budget you handle, how you run requests for quotation and negotiations, how much you save and how you work with suppliers. We show you how to describe this on your CV.

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Example CV: purchasing specialist

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Marcin Pawlowski

Purchasing specialist

Radom +48 123 456 789 marcin.pawlowski@example.com

Professional profile

Purchasing specialist with 5 years of experience, the last 3 responsible for indirect purchasing at a manufacturer with 4 plants. I buy facility services, personal protective equipment, office supplies and the fleet, about PLN 28 million a year in total. I run requests for quotation on the e-sourcing platform, negotiations and framework agreements. In 2025 savings in my categories came to PLN 2.1 million.

Work experience

Purchasing specialist

03.2022 - present

Manufacturer, 4 plants, Radom

  • Indirect purchasing: facility services, personal protective equipment, office supplies and the fleet.
  • A purchasing budget of about PLN 28 million a year, 140 active suppliers.
  • Requests for quotation on the e-sourcing platform, comparing offers and negotiation.
  • 12 framework agreements instead of one-off orders, savings of PLN 2.1 million in 2025.
  • Supplier evaluation, complaints and monthly reports for the purchasing manager.

Purchasing assistant

07.2020 - 02.2022

Trading company, Warsaw

  • Raising orders in the ERP system.
  • Chasing delivery dates.
  • Preparing offer comparisons.

Education

Master's degree, logistics

2015 - 2020

Kazimierz Pulaski University of Technology and Humanities in Radom

Skills

  • Indirect purchasing and services
  • Requests for quotation and comparing offers
  • Negotiating with suppliers
  • Framework agreements
  • E-sourcing platform and ERP system
  • Supplier evaluation

Training

  • Purchasing negotiation training, 2023
  • Commercial contracts training, 2022
  • Advanced Excel course, 2021

Languages

  • English: B2

Additional information

  • Driving licence category B

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write a purchasing specialist CV

Professional summary

Write which categories you buy, what budget you handle and at which company. Add a result, for example savings or the number of framework agreements. The employer is looking for someone who counts well, negotiates firmly and looks after suppliers.

Purchasing assistant with 2 years of experience at a trading company. I raise orders in the ERP system, chase delivery dates and prepare offer comparisons. I am looking for work as a purchasing specialist.

Experience: duties and achievements

Describe the categories, budget, suppliers, requests for quotation, negotiations, agreements and savings. Show results in numbers. Add the systems you work in.

Weaker: Purchasing.

Better: Indirect purchasing: facility services, personal protective equipment, office supplies and the fleet.

Weaker: Negotiation.

Better: Requests for quotation on the e-sourcing platform, comparing offers and negotiation.

Weaker: Savings.

Better: 12 framework agreements instead of one-off orders, savings of PLN 2.1 million in 2025.

Skills worth listing

List categories, requests for quotation, negotiation, agreements, systems and supplier evaluation. In your soft skills show analytical thinking, assertiveness and accuracy.

Professional skills

  • Indirect purchasing
  • Requests for quotation
  • Negotiation
  • Framework agreements
  • ERP system
  • Supplier evaluation

Personal skills

  • Analytical thinking
  • Assertiveness
  • Accuracy
  • Communication
  • Organisation

Training

List training in negotiation, commercial contracts and Excel. If you hold a purchasing certificate, give it with the name of the organisation.

Your first job in purchasing

A good start is a purchasing assistant or junior buyer role. On your CV show your studies, placements and Excel skills.

Experience in logistics, sales or order handling also helps. It shows you know the other side of the conversation with a supplier.

Tailoring your CV to the job offer

A manufacturer looks for buying materials and parts, a retail chain for buying goods and promotions, and a service company for indirect purchasing and services. Move to the top what the job ad is about.

The most common mistakes on a purchasing specialist CV

Questions and answers

What should a purchasing specialist put on a CV?

Categories, budget, suppliers, requests for quotation, negotiation, agreements, savings, systems and training.

Which results are worth giving?

Savings, the number of framework agreements, on-time deliveries and supplier ratings.

How does direct purchasing differ from indirect?

Direct purchasing covers materials for production, and indirect covers the services and items a company needs to run. Say which you buy.

How does a purchasing specialist differ from a purchasing coordinator?

A specialist runs their own categories, and a coordinator often brings together the work of several buyers and suppliers.

Create a purchasing specialist CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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Career guide

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