Administration

Archivist CV: example and template

This example is for archivists and records office staff in public offices, hospitals, companies and cultural institutions, and for archival studies graduates and people who have taken records management courses.

The employer wants to know what records you have organised, under what rules and in which systems. We show you how to describe this on your CV clearly.

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Example CV: archivist

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Dorota Michalska

Archivist, records office archive

Bialystok +48 123 456 789 dorota.michalska@example.com

Professional profile

Archivist with 7 years of experience in a city council's records archive. I receive and organise records in line with the archival rules and the file classification scheme, prepare disposal of non-archival records and use an electronic document management system. I have organised over 400 linear metres of files.

Work experience

Archivist

02.2020 - present

City council, records office archive, Bialystok

  • Receiving records from 20 departments and checking transfer lists.
  • Organising and registering permanent and temporary records, over 400 linear metres.
  • Preparing applications to dispose of non-archival records and working with the state archive.
  • Giving staff access to records and handling information requests.
  • Supporting the rollout of electronic document management and training staff in records rules.

Archive worker, contract of mandate

09.2018 - 01.2020

Records management services company, Bialystok

  • Organising clients' personnel and accounting records.
  • Digitising files and describing scans in the system.
  • Preparing records for transfer and destruction.

Education

History, archival studies specialisation, master's degree

2013 - 2018

University of Bialystok

Skills

  • Records office and archival rules
  • File classification scheme
  • Records disposal
  • Electronic document management system
  • Digitising and describing documents
  • Handling information requests

Courses and training

  • Records management and archival course, level II, 2019
  • Electronic document management training, 2021
  • Personal data protection training, 2023

Languages

  • English: B1
  • German: A2

Additional information

  • Reading 20th-century handwriting in documents

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write an archivist CV

Professional summary

Say which archive you work in, with what records and under what rules. Add the systems you know and the scale of your work, such as linear metres of files or the number of departments you work with.

Archival studies graduate with a level I records management course and a placement at a state archive. I know how to organise files and use the classification scheme, and I have worked on digitising documents. I am looking for work in a records office archive.

Experience: duties and achievements

Describe the type of records, the scale and your tasks: receiving, organising, disposal, giving access, digitising. Add your work with the state archive and training others, because it shows independence.

Weaker: Organising files.

Better: Organising and registering permanent and temporary records, over 400 linear metres.

Weaker: Destroying documents.

Better: Preparing applications to dispose of non-archival records together with the state archive.

Weaker: Helping staff.

Better: Giving access to records, handling information requests and training in records rules.

Skills worth listing

List the rules and tools you know. Under personal skills, focus on accuracy, patience and discretion, because an archive holds sensitive data.

Professional skills

  • Records office rules
  • Classification scheme and record categories
  • Records disposal
  • Electronic document management
  • Digitisation
  • Personal data protection

Personal skills

  • Accuracy
  • Patience
  • Discretion
  • Being systematic
  • Teaching others how to handle documents

Courses and training

A level I or II records management and archival course is the basic qualification in this job, so list it with the year. Add training in electronic document management, data protection and digitisation.

Archivist CV with no experience

Describe archive placements, digitisation projects and your records management course. Add office work in which you handled documents.

Say which kind of records you want to work with. Records office archives are happy to hire people after the course and teach them their own rules.

Tailoring your CV to the job offer

A public office looks for knowledge of records office rules and electronic document management, a hospital for work with medical records, and a records services company for pace and digitisation. Move what the job ad is about to the top.

The most common mistakes on an archivist CV

Questions and answers

What should an archivist put on a CV?

The type of archive and records, the scale of work, rules and the classification scheme, disposal, document management systems, digitisation, courses and data protection.

Which courses are useful for an archivist?

Above all a level I or II records management and archival course, plus training in electronic document management and data protection.

Can you become an archivist without a related degree?

Yes, in many records office archives a records management course and experience with documents are enough.

How do I show the scale of an archivist's work?

The simplest way is in linear metres of files, the number of departments you work with or the number of requests handled.

Create an archivist CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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