Office and management

Project coordinator CV: example and template

This example is for project coordinators at implementation, IT, construction and marketing companies and at non-profits, and for project assistants and specialists who want to move into coordinating a team's work.

The employer wants to know which projects you run, how large they are, with what team and budget, which tools you use and whether your projects finish on time. We show you how to describe this on your CV.

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Example CV: project coordinator

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Natalia Wieczorek

Project coordinator

Wroclaw +48 123 456 789 natalia.wieczorek@example.com

Professional profile

Project coordinator with 5 years of experience at a company implementing systems for retail chains. I manage schedules, budgets and risks for projects worth up to PLN 1.5 million, coordinate the work of 8 to 12 people from IT, sales and support, and handle contact with the client. In the last 2 years, 11 of my 12 projects finished on time.

Work experience

Implementation project coordinator

03.2022 - present

Retail systems implementation company, Wroclaw

  • Coordinating sales system rollouts for retail chains, 12 projects in 2 years.
  • Schedules, budgets of up to PLN 1.5 million and a risk register in Jira and MS Project.
  • Weekly status meetings with the client and reports for the project manager.
  • 11 of 12 projects finished on time, average budget overrun below 3%.
  • Preparing handover documentation and user training.

Project assistant

06.2019 - 02.2022

Marketing agency, Wroclaw

  • Planning tasks and deadlines for client campaigns.
  • Meeting notes and task lists for the team.
  • Contact with subcontractors and invoice settlement.

Education

Master's degree, management

2014 - 2019

Wroclaw University of Economics and Business

Skills

  • Planning and schedules
  • Project budget and cost control
  • Risk management
  • Jira, MS Project, Confluence
  • Reporting to the client and the board
  • Running status meetings

Certificates

  • PRINCE2 Foundation, 2022
  • Scrum for project teams course, 2023

Languages

  • English: C1

Additional information

  • Rollouts in 3 countries and work with remote teams

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write a project coordinator CV

Professional summary

Write which projects you coordinate, in which industry, how large and with what team. Add tools and one result, for example the share of projects finished on time, because a coordinator is judged on whether they deliver the plan. If you have a certificate, for example PRINCE2 or IPMA, put it in your summary.

Project assistant with 2 years of experience at a construction company. I keep schedules, meeting minutes and project documentation and track subcontractor deadlines. I am looking for work as a project coordinator and am preparing for the PRINCE2 Foundation exam.

Experience: duties and achievements

Describe the number and scale of projects, the budget, team size and tools. Show results: deadlines, budget, client satisfaction. Add how you communicate with the client and the board, because it is a big part of a coordinator's work.

Weaker: Coordinating projects.

Better: Coordinating sales system rollouts for retail chains, 12 projects in 2 years.

Weaker: Keeping to deadlines.

Better: 11 of 12 projects finished on time, average budget overrun below 3%.

Weaker: Reports.

Better: Weekly status meetings with the client and reports for the project manager.

Skills worth listing

List planning, budget, risks, tools and reporting. In your soft skills show communication, organisation and calm when the plan changes.

Professional skills

  • Schedules
  • Project budget
  • Risk register
  • Jira and MS Project
  • Reporting
  • Project documentation

Personal skills

  • Communication
  • Organisation
  • Calm when things change
  • Negotiating deadlines
  • Accuracy

Certificates

List project management certificates, for example PRINCE2, IPMA or PMP, and agile courses. Give the level and year, because employers often ask for them in the job ad.

Project coordinator CV with no experience

Describe projects from your studies, student organisations or volunteering where you plan tasks and keep track of deadlines. Give their scale, for example the number of people or the budget.

Start as a project assistant or junior coordinator. Say which tools you already use, for example Trello, Jira or spreadsheets.

Tailoring your CV to the job offer

An IT company looks for agile methods and tools such as Jira, construction for keeping the works schedule and subcontractors on track, and a non-profit for project and grant reporting. Move to the top what the job ad is about.

The most common mistakes on a project coordinator CV

Questions and answers

What should a project coordinator put on a CV?

The type and scale of projects, budget, team, tools, results, certificates and languages.

How does a coordinator differ from a project manager?

A coordinator plans and keeps deadlines and communication on track, while a manager is responsible for the whole project, the budget and decisions.

Is a PRINCE2 certificate needed?

Not always, but it helps, especially at larger companies.

How do you show results on a coordinator CV?

Give the share of projects finished on time, the budget and the number of projects a year.

Create a project coordinator CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

Resume examples for similar jobs

Career guide

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