Office and administration

Office worker CV: example and template

This example is for office workers at manufacturing, trading, transport and service companies, and for people who want to start office work after school, a break or manual work.

The employer wants to know which office tasks you do, in which programs, how many documents you handle and how you keep things in order and on time. We show you how to describe this on your CV.

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Example CV: office worker

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Aleksandra Wisniewska

Office worker

Pila +48 123 456 789 aleksandra.wisniewska@example.com

Professional profile

Office worker with 5 years of experience, the last 3 in the office of a haulage firm with 60 drivers. I handle correspondence and document flow, enter invoices and transport documents into the system, order supplies and look after the archive. Thanks to a new way of labelling documents, invoices now reach accounting in 2 days instead of 7.

Work experience

Office worker

03.2022 - present

Haulage firm, 60 drivers, Pila

  • Paper and electronic correspondence, document flow in the company.
  • Entering about 600 invoices and transport documents a month.
  • Invoices passed to accounting in 2 days instead of 7.
  • Ordering office supplies and cleaning products, contact with suppliers.
  • The document archive, records of drivers' trips and answering phones.

Receptionist

06.2020 - 02.2022

Clinic, Pila

  • Registering patients.
  • Answering phones and post.
  • Organising documentation.

Education

Economics technician

2015 - 2019

School of Economics in Pila

Skills

  • Correspondence and document flow
  • Entering invoices and documents
  • Excel and Word
  • Filing documents
  • Orders and contact with suppliers
  • Answering phones and greeting visitors

Courses

  • Intermediate Excel course, 2022
  • Personal data protection training, 2023
  • Accounting software course, 2021

Languages

  • English: A2

Additional information

  • Driving licence category B

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write an office worker CV

Professional summary

Write which company you work for, which tasks you do and in which programs. Add a result, for example faster document flow. The employer is looking for an accurate, organised person who does not lose documents and keeps to deadlines.

Receptionist with 2 years of experience at a clinic. I register patients, answer phones and post and organise documentation. I am looking for work as an office worker at a company.

Experience: duties and achievements

Describe tasks, the number of documents, programs, orders, the archive and answering phones. Show results in numbers. Add the departments you work with, for example accounting or HR. Also say what changes you introduce in the office.

Weaker: Documents.

Better: Entering about 600 invoices and transport documents a month.

Weaker: Document flow.

Better: Invoices passed to accounting in 2 days instead of 7.

Weaker: Orders.

Better: Ordering office supplies and cleaning products, contact with suppliers.

Skills worth listing

List correspondence, documents, programs, filing, orders and answering phones. In your soft skills show accuracy, organisation and politeness. Say what level of Excel you have.

Professional skills

  • Document flow
  • Invoices
  • Excel and Word
  • Filing
  • Orders
  • Answering phones

Personal skills

  • Accuracy
  • Organisation
  • Politeness
  • Punctuality
  • Independence

Courses

List courses in Excel, office and accounting software and data protection training. They are concrete proof of your skills.

Your first office job

To start, describe your school, placements and computer courses. A school of economics and Excel skills are welcome.

Experience from reception, a shop or a warehouse counts too. It shows you can work with people and documents.

Tailoring your CV to the job offer

A haulage firm looks for transport documents and trip records, a manufacturer for orders and invoice flow, and a service office for client service and correspondence. Move to the top what the job ad is about.

The most common mistakes on an office worker CV

Questions and answers

What should an office worker put on a CV?

Tasks, programs, the number of documents, orders, the archive, results and courses.

How does an office worker differ from an administration specialist?

An office worker does the day-to-day office tasks, and an administration specialist is more often responsible for a whole area, contracts and suppliers.

Is Excel needed?

Almost always. Say what you do in it, for example tables, filters or simple formulas.

Which results are worth giving?

The number of documents, faster flow and an organised archive.

Create an office worker CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

Go to the CV builder

See also

Resume examples for similar jobs

Career guide

All resume examples by job