Office and administration

Office administration manager CV: example and template

This example is for heads of office and facilities departments at companies, law firms, universities and institutions, and for office managers and administration specialists who want to run a whole department.

The employer wants to know which office or buildings you manage, what team and budget you have, which suppliers you work with and which costs you cut. We show you how to describe this on your CV.

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Example CV: office administration manager

All the details in this example are fictional. Treat it as a model of layout and wording, and replace the content with your own experience.

Izabela Mazur

Office administration manager

Lodz +48 123 456 789 izabela.mazur@example.com

Professional profile

Office administration manager with 11 years of experience in administration, the last 5 at an energy company's head office with 2 buildings and 650 employees. I head a facilities department of 9, a budget of PLN 4 million a year and contracts with 30 service suppliers. After tenders for cleaning, security and energy, office running costs fell by 14%.

Work experience

Office administration manager

03.2021 - present

Energy company head office, 650 employees, Lodz

  • Heading a department of 9: reception, secretariat, building maintenance and office purchasing.
  • An administration budget of PLN 4 million a year and contracts with 30 suppliers.
  • Tenders for cleaning, security and energy, costs down 14%.
  • Moving 220 people to a new office in 3 months.
  • Overseeing building inspections, health and safety and fire protection.

Office manager

05.2014 - 02.2021

Law firm, Lodz

  • Running the office for 60 people.
  • Purchasing, contracts and invoice settlement.
  • Organising meetings and business trips.

Education

Master's degree, management

2008 - 2013

University of Lodz

Skills

  • Managing an administration department
  • Office budget and costs
  • Supplier contracts and tenders
  • Building management
  • Organising office moves and changes
  • Leading reception and secretariat staff

Qualifications and training

  • Postgraduate studies in commercial property management, 2019
  • Supplier negotiation training, 2022

Languages

  • English: B2

Additional information

  • Category B driving licence

I hereby consent to the processing of my personal data for the purposes necessary to carry out the recruitment process, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

How to write an office administration manager CV

Professional summary

Write which office or buildings you manage, for how many employees, and your team and budget. Add a result, for example lower costs or a smooth office move. The employer is looking for someone who keeps the office in order and negotiates well with suppliers.

Office manager with 5 years of experience at a consulting firm. I run the office for 80 people, purchasing and supplier contracts. I am looking for work as an office administration manager at a larger company.

Experience: duties and achievements

Describe the office, the number of employees, team, budget, suppliers and projects. Show savings and deadlines in numbers. Add oversight of the building and safety.

Weaker: Heading the department.

Better: Heading a department of 9: reception, secretariat, building maintenance and office purchasing.

Weaker: Savings.

Better: Tenders for cleaning, security and energy, costs down 14%.

Weaker: Projects.

Better: Moving 220 people to a new office in 3 months.

Skills worth listing

List department management, budget, contracts, tenders, the building and organising changes. In your soft skills show organisation, negotiation and calm with many matters at once.

Professional skills

  • Administration department
  • Office budget
  • Contracts
  • Tenders
  • Building
  • Office moves

Personal skills

  • Organisation
  • Negotiation
  • Calm
  • Leading a team
  • Communication

Qualifications and training

List postgraduate studies in property management or administration and negotiation and procurement training. If you have health and safety or fire protection training, add it.

How to become an office administration manager

People most often move up from office manager or administration specialist. On your CV show the budget, suppliers and people you already coordinate.

Add projects, for example a change of supplier or an office move. They show you can lead larger changes.

Tailoring your CV to the job offer

A large company's head office looks for building management and many suppliers, a law or consulting firm for supporting the team and clients, and a public institution for procurement and procedures. Move to the top what the job ad is about.

The most common mistakes on an office administration manager CV

Questions and answers

What should an office administration manager put on a CV?

The office, the number of employees, team, budget, suppliers, tenders, projects, qualifications and languages.

How does this role differ from an office manager?

An office manager runs the office, while a head of office administration is usually responsible for the whole administration department, budget and buildings.

How do you show results on the CV?

Give savings, project deadlines and the number of suppliers and contracts you manage.

Is a degree needed?

Usually yes, most often in management, economics or administration.

Create an office administration manager CV in the builder

In the CV Majster builder you enter your details step by step and see right away what the document looks like. You can copy the wording from this page and adapt it to yourself. The finished CV as a PDF costs a one-off PLN 5, with no subscription, and you see the preview before you pay.

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See also

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